FIRE RECORDS MANAGEMENT

NexFire. Fire RMS built for your department's reporting and operations.

NexFire connects your CAD, scheduling, and billing systems into one fire records management platform, cutting manual entry and keeping your department ahead of evolving reporting requirements, including NERIS.

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THE PROBLEM NEXFIRE SOLVES

Disconnected CAD, scheduling, and billing systems mean duplicate entry and reporting gaps.

Fire departments run on data spread across CAD, scheduling tools, billing systems, and paper forms — and every disconnect between them is another chance for manual entry errors, missed reporting deadlines, or lost cost-recovery revenue. NexFire connects it all into one records management platform built specifically for fire service reporting.

CAD-integrated incident data. Location, timestamps, and resource details transfer automatically from your CAD system — minimizing manual entry and keeping reporting accurate from the first dispatch.

Scheduling & resource coordination. Track personnel availability, assign shifts, and manage equipment through NexFire or third-party scheduling integrations — all from the same records system.

Billing for cost recovery. Generate comprehensive billing reports built from detailed incident data — supporting accurate, defensible cost-recovery documentation.

NERIS compliance, built in. NexFire captures and compiles all NERIS-required information and populates it directly into reports for state submission.

Configurable reporting forms. Drag-and-drop form editing lets departments adjust fields, reorder displays, and set default answers to match exactly how your department documents incidents.

ffline-capable inspections. Complete building inspections and preplans anywhere with NexFire Prevention — data is stored securely and syncs automatically once a connection is available.

Key Capabilities

From CAD to cost recovery, every incident documented once.

INTEGRATION

CAD Data Pull

Automatically transfers location, timestamps, and resource details from CAD — minimizing manual entry and ensuring accurate reporting.

SCHEDULING

Personnel & Resource Coordination

Track availability, assign shifts, and manage equipment through NexFire or third-party RMS scheduling integrations.

BILLING

Cost Recovery Reporting

Comprehensive billing reports built from detailed incident data support accurate, audit-ready cost recovery.

SECURITY

Data Protection

HIPAA-compliant encryption, role-based permissions, and automated backups protect sensitive incident and patient data.

COMPLIANCE

NERIS Reporting

Captures and compiles all NERIS-required information and populates it directly into reports for state submission.

FORMS

Configurable Documentation

Drag-and-drop editing adjusts fields, reorders displays, and sets default answers to match your department's exact reporting needs.

DATA QUALITY

Centralized Data Collection

Control fields, value ranges, and validation settings — including drop-down menus with Plus-One codes — for accurate data import and export.

PREVENTION

Offline Inspections

Complete building inspections and preplans anywhere with NexFire Prevention — data syncs automatically once a connection is available.

WHO IT'S FOR

Every team that touches the incident record.

OPERATIONS

Fire Suppression Companies

CAD-integrated incident documentation and configurable forms that match how crews already report in the field.

ADMINISTRATION

Records & Reporting Officers

NERIS-compliant reporting, centralized data validation, and audit-ready documentation without manual reconciliation.

FINANCE

Billing & Cost Recovery Teams

Detailed, incident-linked billing reports that support accurate cost recovery without a separate system.

PREVENTION

Fire Prevention & Inspection Bureaus

Offline-capable inspections and preplans for every building on the schedule, synced automatically once back online.

PLATFORM INTEGRATION

NexFire is the records layer of the Brilliancy Health ecosystem.

NexFire doesn't stand apart from the rest of the platform, or from the systems you already run. It connects to Brilliancy Health's Nex Suite and to your existing CAD, scheduling, and billing tools, so records stay complete without duplicate entry.

NEXCOMMAND

Field-to-Records Continuity

Incident command data captured in NexCommand's ICS forms and tactical worksheets flows into NexFire's records — so command documentation and reporting share one source of truth.

NEX SUITE

Unit & Dispatch Data

Nex Suite dispatch and unit status data feeds NexFire's CAD integration, keeping response records accurate from the first page out.

AXIA

Patient & Facility Context

For medical incidents, NexFire connects to Axia so patient and facility context carries into the incident record without duplicate entry.

LUMINOUS

Third-Party CAD & Billing Systems

Luminous connects NexFire to the CAD, scheduling, and billing systems your department already runs — no rip-and-replace required.

Run your hospital with enterprise-grade visibility. Operational excellence starts here.

Talk to the Brilliancy Health team about deploying NexCommand — and see how Medivra's intelligent automation turns live data into decisive action.

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